NOTICE TO MEMBERS OF THE DERBYSHIRE CENTRE CARAVAN AND MOTORHOME CLUB Copy

NOTICE TO MEMBERS OF THE DERBYSHIRE CENTRE CARAVAN AND MOTORHOME CLUB

The 64th Annual General Meeting of the Derbyshire Centre of the Caravan and Motorhome Club will be held at 14:00 on Saturday 4th October 2025 at Hillstown Village Hall, Nesbit Street, Bolsover S44 6LW

• As required by Centre Guidance, any two registered members may propose any registered member to be an Officer of the Committee of the Centre to which they are all registered.

• Written nominations for election, confirmed by the nominee, the proposer and seconder, must be received by the Centre Secretary no later than fourteen days prior to the meeting, (14:00 Saturday 20th September 2025).

• As required by Centre Guidance, Formal Notices of Motion, duly signed by the proposer and seconder, must be received in writing by the Centre Secretary no later than 35 days prior to the AGM, (14:00 Saturday 30th August 2025).

• As required by Centre Guidance, only members who have registered, or re-registered, with the Centre at the date of the meeting are entitled to speak, vote or to stand for election.

Agenda:

1. Apologies for Absence

2. Minutes of the Last Meeting

3. Matters Arising

4. Chairman’s Report

5. Treasurer’s Report

6. Motions

7. Elections:

-A. Chairman

-B. Secretary

-C. Treasurer

-D. Committee

8. Appointment of Independent Accountant

9. Any Other Business

Helen Wanless

Derbyshire Centre Secretary

Nominations now open

Nominations For Committee Are Now Open

Nomination Forms Can Be Downloaded From The Website:

https://www.derbyshirecentre.co.uk/_files/ugd/cd7bcd_aff3c4736a3e41b086495f7d0e985e2c.pdf

As required by Centre Guidance, any two registered members may propose any registered member to be an Officer of the Committee of the Centre to which they are all registered.

• Written nominations for election, confirmed by the nominee, the proposer and seconder, must be received by the Centre Secretary no later than fourteen days prior to the meeting, (14:00 Saturday 20th September 2025).

Please send completed nomination forms to the Centre Secretary by email

secretary@derbyshirecentre.com

2026 Provisional Rally Programme UPDATE

The provisional rally programme will be shared tomorrow at 7pm (ish) on the website and on the Centre's facebook page.
Just to whet your appetite, we have some new holiday rally sites!!
Come back tomorrow evening and all will be revealed..........

Notice of Motion Received 13.08.2024

The following motion is proposed by Helen Wanless for discussion at the 63rd AGM of The Derbyshire Centre to be held at 14:00 Saturday 21st September 2024.

The committee roles of Rally Secretary and Social Secretary are no longer required to be “nominated specific roles”
The roles can be allocated following the appointment of committee members

Proposed By: Helen Wanless
Seconded By: Scott Wanless

Notice of motion

Notice of Motion Received 16.08.2024
The following motion is proposed by David Barber for discussion at the 63rd AGM of The Derbyshire Centre to be held at 14:00 Saturday 21st September 2024.

The issue concerning dogs being allowed or not into formal socials has been discussed informally on rally fields by several members.

To give members and opportunity to formally vote on this issue, the following is proposed;

Dogs are not permitted into socials within fixed halls or large marquees (eg Chairmans Rally, Celebratory Rallies)
Typically these socials will have loud music, lots of people moving around, possibly food served. Concerns are that this is not a suitable environment for numerous dogs.
The exception would be for officially recognised support dogs.

For small informal gatherings on a rally field, the marshals discretion would remain in place.

Proposed By: David Barber
Seconded By: Sharon Gascoyne

Provisional 2026 Rally Programme

On behalf of the Committee, I am delighted to share the provisional 2026 rally programme here:
https://www.derbyshirecentre.co.uk/rally-news

The rallies will be uploaded to the website and will be bookable later in the Autumn.

Huge thanks to Howard and Zara for their hard work in pulling together a great mix of old favourites and exciting new sites.
You will see that committee members have offered to marshal or co-marshal a small number of rallies, particularly those which are new sites, holiday rallies or early in the programme. This is to make sure that these rallies have the support from marshals to run.
We will still need marshals for approx. 20 rallies. Please have a look at the list and support the centre if you can!!
If you would like to volunteer to marshal any of the rallies, please email webmaster@derbyshirecentre.com with the names of the rallies you are volunteering to marshal in preference order, and these will be allocated as fairly as possible.
Please note the list is provisional. In most cases, confirmation has been received in writing from the landowners, however it is subject to change if circumstances dictate.

Rally booking notifications to Marshals

We are aware that the emails Marshals receive when a rally booking is made are currently a little unclear. This issue is being worked on.
If you need any clarification on any bookings you receive, please contact webmaster@derbyshirecentre.com

How to contact your Committee

Did you know that each Committee member has an email address? Please try to direct your communication to the correct person who can help you or raise at a Committee meeting on your behalf. All email addresses available here: https://www.derbyshirecentre.co.uk/committee

Incentives update

Following our recent committee meeting and in unanimous agreement on the centre needing to reduce outgoing expenditure due to the continued yearly shortfall(s) it has been agreed the rally incentive rewards for rallies attended and first time ralliers will no longer receive a monetary incentive voucher.

Rally attendance and milestones will still be recorded and recognised at AGM but without monetary reward.

We thank you in advance for understanding and your continued support with your centre

Thanks
Helen Wanless
Derbyshire Centre Secretary

Chairman's Charity rally raises £1100

We are delighted to announce that the Chairman's Charity Music Rally has raised £1100 for the local Air Ambulance.

Rally Plaques Update

Following on from a suggestion made via the Suggestions Form on our Website to the committee regarding plaques, we have agreed to give members and visitors the option to opt in or out of receiving a Rally Plaque.

Due to minimum order quantities and rally pricing currently there is NO Discount if you choose not to receive one.

As most of the 2023 rally programmes have already gone live and bookings made we have only added this option to rallies with no marshals or no current bookings and we can review it after the 2024 rally programme has gone live.

Extra Extra.... Blog All About It!!

We have added a Centre Blog page to our website under the "News" section

The purpose of this blog is to create a more engaging website for our centre. Along with using our website to book rallies, find more information about our centre and services, a blog section helps to keep our members informed about topics that are relevant to our rallies and centre.
The first blogs are available now by clicking News then Centre Blog.

Rally Full Notice

If a rally is showing full and you would like to be added to a waiting list you can now fill out a waiting request form which will be sent to the Rally Secretary. Your details will then be sent to the Rally Marshals and if a place becomes available, you may be contacted to see if you still wish to attend. Just click on the “Rallies” drop down box, go to the rally waiting list and follow the instructions.

New Year Rally 2025/26 OPEN FOR BOOKINGS

Bookings for New Year at Matlock Rugby Club Now Open for Bookings, Once Full Please Use Waiting List.

Payment of Rallies

Click on the link below to view changes to our payment policies....
https://www.derbyshirecentre.co.uk/rally-news/payment-of-rallies

NOTICE TO MEMBERS OF THE DERBYSHIRE CENTRE CARAVAN AND MOTORHOME CLUB

The 63rd Annual General Meeting of the Derbyshire Centre of the Caravan and Motorhome Club will be held at 14:00 on Saturday 21st September 2024 at Middleton Village Hall, Main St, Middleton, Matlock, DE4 4LQ.
As required by Centre Guidance, any two registered members may propose any registered member to be an Officer of the Committee of the Centre to which they are all registered.
Written nominations for election, confirmed by the nominee, the proposer and seconder, must be received by the Centre Secretary no later than fourteen days prior to the meeting, (14:00 Saturday 7th September 2024).
As required by Centre Guidance, Formal Notices of Motion, duly signed by the proposer and seconder, must be received in writing by the Centre Secretary no later than 35 days prior to the AGM, (14:00 Saturday 17th August 2024).
As required by Centre Guidance, only members who have registered, or re-registered, with the Centre at least 35 days prior to the date of the meeting (14:00 Saturday 17th August 2024) are entitled to speak, vote or to stand for election.
Agenda:
1. Apologies for Absence
2. Minutes of the Last Meeting
3. Matters Arising
4. Chairman’s Report
5. Treasurer’s Report
6. Motions
7. Elections:
-A. Chairman
-B. Secretary
-C. Treasurer
-D. Committee
8. Appointment of Independent Accountant
9. Any Other Business
Helen Wanless
Derbyshire Centre Secretary